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Executive Assistant (German Speaker)

Udrive Car Sharing

Udrive Car Sharing

Administration
Dubai - United Arab Emirates
Posted on Wednesday, March 6, 2024

About Us:

Udrive is the First Car Sharing company in the Middle East. Our service innovation provides short-term car rentals, with our entire fleet of cars accessible through our Smartphone App. Licensed by Dubai RTA, we enable a solution that addresses increasing car demands, higher energy costs and limited parking slots, while reducing the negative impacts of private vehicle ownership.

About The Role:

We are seeking a highly organized and efficient Personal Secretary to provide a secretarial support to the Chairman of our company.

The successful candidate will be responsible for managing the Chairman's diary, arranging appointments, travel, meetings, and other duties as assigned. The ideal candidate must have excellent communication skills, both written and verbal, and be able to handle sensitive information with discretion and confidentiality.

Responsibilities:
• Maintain executive’s agenda and assist in planning appointments, board meetings,
conferences etc.
• Screen and prioritize all incoming phone calls and emails.
• Organize and prepare documents, reports, and presentations for meetings.
• Make travel arrangements and prepare itineraries
• Handle sensitive and confidential information with discretion.
• Act as a liaison between the Chairman and other members of the team.
• Attend meetings and take minutes when required.
• Perform other duties as assigned by the Chairman.


Requirements:

• A bachelor's degree in business administration, Management or related field
• At least 3 years of experience in a similar role
• Excellent organizational and time management Skills
• Proficient in Microsoft Office Suite
• Ability to work under pressure and manage competing priorities
• Strong interpersonal and communication skills
• Discreet and confidential with sensitive information
• Flexibility to work outside of normal business hours when required
• Ability to work independently and as part of a team
Must be fluent in German. Knowledge in Arabic language is a plus but not required.

If you meet the above requirements and are interested in this opportunity, you can send your resume and cover letter.

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