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Admin & Facilities Associate



Dubai - United Arab Emirates
Posted on Sunday, June 23, 2024

Who Are We❓

We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

The Job in a Nutshell💡

Hello all! We are hiring for an Admin & Facilities Associate to be part of the people & Culture team in UAE. In this role, you will act as the point of contact for all colleagues, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports, and organizing company records. Also, has working knowledge of office equipment and office management tools.

What Will You Do❓

  • Manage office supplies inventory and place orders
  • Organize and maintain an effective filing system for the facilities' function and important and confidential company documents
  • Prepare reports and presentations with statistical data, as assigned, and expenses and office budgets reports
  • Manage office equipment, ensuring that it is well-maintained, clean, and safe to use, distribute and issue company-issued tools of the trade to employees and monitor office supplies, and consumables, and place orders when necessary
  • Store correspondence (e.g. letters, emails, and packages)
  • Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning, etc.
  • Manage travel arrangements - air ticket, hotel bookings, and visa processing of employees for official business trips
  • Ensure that company contracts (Tenancy, Trade License, etc.) are reviewed and renewed before expiration
  • Coordinate office activities and operations to secure efficiency and compliance to the company’s policies and procedures
  • Ensure that utility bills are settled on time to avoid inconvenience in the workplace
  • Attend to all employee inquiries involving to Admin or HR-related concerns
  • Responsible for security matters including alarms, access controls systems, CCTV

What Are We Looking For❓

  • BA in business administration or other relevant fields
  • Proved skills in managing high volume of administrative tasks with efficiency and accuracy
  • Knowledge of basic reporting and finance principles
  • Good level of command over MS Office applications specially Excel
  • Excellent verbal and written communication skills- English and Arabic
  • Excellent organizing and planning skills
  • Previous experience in reservations and bookings is a plus
  • Fresh graduates are welcome to apply!

What We Offer You❗
We believe you will love working at Foodics!

  • We have an inclusive and diverse culture that encourages innovation and flexibility in remote, in-office, and hybrid work setups.
  • We offer highly competitive compensation packages, including bonuses and the potential for shares.
  • Out of Country Work: We offer the option to work outside of your country of employment for up to 30 days annually.
  • We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
  • Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry.
  • We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.